managing people, payroll & time

Blog

Getting Started Using Time and Attendance Software

When trying to manage a high number of employees, employees who work remotely, or junior level employees, it can be reassuring and highly efficient to use time and attendance software. This will ensure that time is being used valuably and productivity is at its optimal level. Introducing a new system and rules will undoubtedly meet with a bit of resistance, but the results will be worth it for everyone.

Using software to track both time and attendance makes life easier for management and maintains a high level of accountability for each employee. It will increase team productivity and boost ROI for your business.

Benefit 1: Payroll Ease

Payroll can be tedious and time consuming, but it’s crucial to business. Employees who don’t get paid in a timely manner or get paid with error are not happy workers. If you’re still in the age of using physical time sheets or a mechanical punch clock, it takes an unnecessary amount of time that could be used for other productive activities.

Using time and attendance software will consolidate all the minutiae that payroll normally requires and simplify it down into a few easy processes.

Benefit 2: Employee Accountability

If paper timecards filled out manually by each employee is the current pay system, there is a wide margin of error. Who’s to say everyone is being honest? Who’s to say there isn’t quite a bit of human error in these methods?

Using software leaves little room for human error. Honest workers will remain being honest with their time cards, and dishonest workers will be thwarted from stealing time because the computer does the calculating for them.

Getting Started Using Time and Attendance Software

Test Various Time and Attendance Software

When trying to figure out what will be best for your business and employees, it can be difficult to discern which software best suits your needs. Luckily, many software vendors offer free trials to potential customers. Take advantage of these offers to weigh the benefits and drawbacks of each software. After testing a few, pick whichever one flows the most seamlessly in your work environment.

Find Your Centre

Depending on which type of software you choose to employ, you’ll want to make a concrete plan for where and how it will be used. If you’re just using a simple “clock-in, clock-out” system, keeping everything on a sole computer might be best. This computer could be in a high-traffic area to keep accountability even higher.

However, if you are using a more complex system—let’s say, one that also monitors productivity on the internet—then you’ll obviously want to employ this software onto every computer that is being used by an employee.

Figuring out the extent to which the software will be used will also help in making the decision about which software to purchase.

Beta Test It

Before rolling out the new software to the entire company, test it out using a select group of employees. Using a mix of both seasoned and novice employees will ensure a varied testing group to account for any and all potential mishaps when starting it up company-wide.

Test it out during an entire pay period and then compare the results to the previous system that was used. There may be some issues when starting out, but this is also an opportunity to figure out what works for the employees and your business and what doesn’t. Focus on what can be fine tuned to make the process even easier for everyone. If needed, do another round of the test run with a slightly increased test group. Once you feel comfortable with the software and how the employees use it, do a grand roll out to everyone. You’ll be confident enough to answer questions along the way and that will make life easier for everyone involved.

Lend a Listening Ear

Once it’s employed fully to the entire company, have an open conference with employees who have any feedback to offer about the new system. This is key because there’s bound to be resistance to change. Hear the negative opinions about the software. Figure out if they are something you can work out, or something that the employees will just need to get used to.

Try to address any negative attitudes toward the software before it infects the entire company. Employees will appreciate being able to participate in the conversation and respect you for respecting them.

Overall, before jumping into any new system, have a plan. It will make life smoother for everyone. If you’re still shopping around for the best time clock software, SME Solutions can offer a full workforce management package with our software. 

The latest from our blog

16 February 2018
Smart employers know that effective communication is necessary to retain employees, smooth out processes and even ensure safety in the workplace. Open channels of communication are essential to a healthy working environment where everyone understands each other and are comfortable talking through gaps in knowledge... Read more...
16 February 2018
For all of our working lives, it’s been expected of us to produce a resume when we apply for a new job. This has traditionally been the way that employers can compare prospective employees against each other based on their education, previous employment and areas of specialism. It’s long been understood... Read more...

Questions of comments?

Please enter your name
Invalid Input
Please enter your phone number
Please enter your message

Your privacy is important to us. Read our Privacy Policy.