managing people, payroll & time


5 Ways to Streamline Leave Management

Leave management can take up a significant amount of time and labour for human resources departments. It’s not because it’s a complicated process—it’s actually very simple. However, there is a protocol to follow to ensure employee satisfaction.

HR personnel needs to comply with all leave policies. These are important for the company to succeed overall and to improve employee performance. Poor leave management practices can have negative results. These include lower productivity, the need for overtime, increased costs, and unhappy employees.

As you may already know, poor leave management affects your company in more ways than one. For this reason, it’s important to implement solid practices to keep operations running smoothly. Here are 5 ways to streamline leave management practices that you should consider implementing into your workspace:

1. Managing Unscheduled Absences

SME1There are several reasons employees may be absent. They may have planned family vacations, doctors’ appointments, etc. These absences are easier to handle. They give you time to schedule someone else to cover the employee’s shift.

It’s the unscheduled absences that are difficult to manage. It’s those absences that employees call in for the day of that can cause issues. They force you to postpone your daily work to manage the scheduling issue. The best way to get on top of unscheduled absences is to address the problem right away. Doing so will minimise its occurrence.

Automated time clocks let managers know who is not at work early in the day. This puts them in the position to mitigate the cost by finding another employee to cover the shift. This is also a good way for HR to enforce their absence policies and deter future no-shows.

2. Using a Daily Absence Calendar

Managers need to stay on top of their employees to ensure smooth everyday operations. This means not letting absentees get away with missing work on a regular basis. Doing so leads to decreased productivity and increased costs as the remaining staff needs to work overtime.

A daily absence calendar is an effective solution. It lets managers stay organised and know who will be out for the day. Using a calendar is a good way to approve or deny requests in a quick and simple manner.

3. Self-Service Tasks Go a Long Way

Giving your workers direct access to their leave accrual is a great way to free up HR and managing time. Here, employees have all necessary information regarding the companies leave policy. In addition, they can access their personal history of absences. Implementing such a system is a great way to streamline questions and leave requests.

Some systems will even send out immediate denial notifications. These alerts let the employee know if they do not have enough available time. It also can coordinate multiple schedules. For example, let’s say a max number of employees have requested a specific day off. The system lets the next employee after the max number know that the day off is not available.

4. Stop Doing Things Manually

With all the advancements in in technology in 2019, there is no reason you must complete certain tasks manually. There are systems that can do this for you. They save hours of work as opposed to trying to keep up with everything by hand. Consider using an integrated payroll, time, and attendance solution to handle leave compliance issues.

Trying to keep up with all the different types of leaves is no longer necessary. Instead, leave this in the hands of a leave management solution like SME Solutions! We are a one-stop shop when it comes to leave management and payroll solutions. Allow us to show you how we can save you time, money, and energy.

5. Send Out Reminders

Part of being a good manager is keeping your employees on track. Sending timely reminders about leave request deadlines is a good way to streamline the leave management process. This can be as simple as sending out an email. It’s important to send out these alerts during holiday and summer times.

This is a good way to improve internal communication and see improvement in the workplace. Not only will this make workers lives easier, but yours as well!


How much time are your managers and HR staff currently spending on leave management or payroll solutions? Get in touch with us today to learn more about how you can streamline some of these tasks.

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