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How to Improve Your Office's Attendance

Employee attendance is crucial to keeping a successful business. When employees are tardy or absent, the office suffers. You'll experience a loss of revenue, time, and productivity. It's best to limit these occurrences in order to boost progress. 

If you've got an employee attendance policy in place already but still have issues with attendance, it's time to make some changes. You can improve your policy by enhancing incentives and improving communication. Both tactics will take strategic planning.

To improve office attendance, here are a few ideas. Combined, these can boost presence and enhance company productivity:

Improving Communication

One of the main culprits of absenteeism? A simple breakdown of communication between employees and management. To improve communication, try these strategies. 

Clarify the Policy

Even if you have a policy in place, it may not be clear to your employees. To improve communication, first, ensure everyone understands the attendance policy. Review your policy to make sure it reflects current perspectives on attendance. Then, determine the number of days that are reasonably acceptable to miss.

After your new numbers are solidified, set a meeting with the office staff. Use this as an opportunity to explain the policy. Make sure new hires are crystal clear on this policy and make sure previous staffers know the updates.

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Create Clear Scheduling

When scheduling is messy, employees may lose the purpose for being at work at certain times. That's why it's crucial to create a clear schedule and post it where everyone can see it. It tells all employees exactly what they should be doing and when. Make sure this posted schedule is clear to employees. Misinterpretation could cause trouble.

Keep Track

The next step in enforcing an updated attendance policy is following through with it. Keep track of attendance and lateness. You want to record who is missing or consistently showing up late.

A tracking time and attendance software is a great help with this. The software harnesses the power of technology to track attendance for you. This software can integrate a time clock seamlessly into your other systems. Overall, it will help to better manage employees and keep productivity on schedule. 

Coaching the Weak Links

Your tracking system is in place, and you've made the expectations clear to the employees. The next step is to identify the weak links.

Rather than enforcing punishment, a coaching approach may work better. First, identify the employee who is a weak link. Then, create a time and place to sit down with them to discuss the issue. Explain how their absenteeism is affecting the team and production.

Also, try to identify the root of the problem. Work to support them in the office. Then, create a plan of action to determine what each party (the employee, the management, HR) will do to correct the issue.

Finally, set a date to follow up on the problem. You can measure progress and determine if the plan has been effective. If it hasn't, restart your coaching plan from the beginning. 

Incentives

Another great angle to boost office attendance is with incentives. Incentives re-enforce good behaviours. They can boost office morale and reward good behaviour.

Clarify the Program

First, determine what your incentive program will be. Once you have done so, you must clarify it to your team. Give them a reason to care and show up on time. Make sure they're excited about the incentives or it won't work.

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Sample Incentives

You want to consider your employees and what incentives may work for them. These ideas may pique the interest of employees:

  • A lottery for those with perfect attendance to win days off or bonuses
  • A special event for employees who qualify with good attendance
  • Barter system where unused sick days can be traded for gifts or cash
  • A fancy dinner with the CEO for those with perfect attendance
  • Recognising publicly those with good attendance
  • Allow transfer of sick days to the next quarter or year

Accountability and Reward

The main tactics for improving your office attendance are accountability and reward. This involves holding employees responsible for their own attendance with time and attendance tracking software. In addition, by offering exciting incentives for attendance, you'll be putting the power in their hands to control what happens. By following through with your program, you'll troubleshoot the ones struggling while rewarding those who are reliable.

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Employee attendance is crucial to keeping a successful business. When employees are tardy or absent, the office suffers. You'll experience a loss of revenue, time, and productivity. It's best to limit these occurrences in order to boost progress.  If you've got an employee attendance policy in place already... Read more...

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